Under general guidelines as determined by the Deputy Director and Chief Curator, the Museum Registrar is accountable for all aspects of the care, preservation, and cataloguing of over 14,000 objects in the permanent collection. The position manages the development and maintenance of the collection management system and maintains the collection’s digital presence. The Registrar oversees logistics and documentation for incoming donations and acquisition of artwork and outgoing loans of permanent collection objects.
The Museum Registrar has knowledge of photographic art and adheres to the standards and code of ethics prescribed by the American Association of Museums and best practices for caring for an art collection. Broad knowledge of digital technologies, metadata standards, and collections cataloguing, including digital asset management, is required.
Duties & Responsibilities
- Develop and implement policies and procedures that relate to activities that promote preservation of physical and intellectual aspects of the collection and other artwork.
- Maintain digital collections management database in the collection management systems - develop and maintain protocols for the use of database; add new records, artwork data, update locations; maintain artist files, and archives; generate reports.
- Serve as primary contact for technology support of database - liaise with software vendors to resolve issues and implement upgrades.
- Maintain and expand digital categories and establish data standards to makes it easier to retrieve, use or manage an information resource; research and verify information; establish consistency and data integrity.
- Oversee production of and manage object image files; integrate files into the database; monitor rights and reproductions functions, according to pre-established policies.
- Determine proper storage and long-term care procedures; purchase supplies for care of collection.
- Manage all aspects of art inventory - conduct regular audits; diagnose packing/storage/shelving protocol for artworks; conduct condition reports and diagnose conservation needs.
- Complete all appropriate inspection and documentation of permanent collection objects entering and leaving the museum - review incoming/outgoing loan agreements, insurance, and shipping arrangements, create condition reports; arrange for appraisals; review and update catalog information.
- Manage logistics related to permanent collection artwork for on- and off-site exhibitions - assists with preparation, packing, and shipping; coordinate and track artwork movement; manage preparators and art handlers, to ensure safe handling of all works of art; liaise with clients for deliveries, installations and special projects. Travel with loans and exhibitions as an international courier and oversee installation and de-installations of museum organized exhibitions at other venues when requested.
- Update and export collection database content to website. Collaborate with website designers to improve user experience.
- Maintain yearly art insurance standards and requirements.
- Assign collection-based tasks, train, and functionally supervise undergraduate interns.
- Assist classes and visiting scholars accessing art in the collection.
- Perform other related duties as assigned.
- Bachelor’s Degree in museum studies, art history, visual arts or similar field. Master’s degree in Arts Administration, Conservation, or related field preferred.
- Three to five years of experience as a Museum Registrar/ Collections Manager, or equivalent in education, training and experience.
- Working knowledge of American Association of Museum’s Code of Ethics as well as the Collecting Guidelines for Museums.
- Knowledge of best practices in museum registration and collections management.
- Experience directing work of staff and volunteers.
- Intermediate skills working with a collection management information/ database system. Also working know of document conversion and word processing system as well as other office software systems.
- Excellent time management and organizational skills.
- Ability to work independently and accurately.
- Ability to think and solve problems strategically and creatively.
- Ability to effectively use interpersonal and communications skills.
The MoCP provides educational opportunities for students interested in the museum profession and related fields by employing both graduate and undergraduate students from Columbia College Chicago. Interns at the MoCP receive comprehensive practical experience at an AAM-accredited museum. These paid internships provide students with a professional skill set helping them to acquire competitive jobs in the creative field after graduating from Columbia. Graduate and undergraduate student interns engage in all aspects of planning, development, and installation of the museum exhibitions.
If you are a current undergraduate student at Columbia College Chicago interested in applying, please send a resume and cover letter to: email@example.com